Sync Amazon Orders, Inventory and Customers With Your Systems
Selling on Amazon creates a stream of orders, stock movements and customer questions that has to be reflected in your accounting, inventory and CRM. Handling it by hand does not scale.
Xirgosoft integrates Amazon seller accounts with your ERP, CRM and warehouse tools using Amazon's Selling Partner API, so orders flow in, stock levels flow out and your team works from one set of numbers.
We handle the practical details sellers run into: multiple marketplaces, FBA and merchant-fulfilled orders, fees and settlement reports, rate limits and retries.
The integration can connect to Odoo, Dynamics 365, Business Central, QuickBooks, Xero, Zoho Books, vTiger, SuiteCRM and custom systems.
Why Marketplace Sellers Need Integration
Marketplace growth multiplies operational work. Every order must be picked, shipped and invoiced, every unit sold must reduce stock everywhere and every fee must be matched to a payout. Doing this by hand introduces delays and mistakes that marketplaces penalise.
Integrating Amazon with your ERP, accounting and CRM automates that flow. Orders arrive without re-typing, quantities stay aligned and finance receives clean data for reconciliation.
We design for the realities of selling on Amazon: different fulfilment methods, multiple regions and currencies, returns, rate limits on the API and rules about the use of customer data. The result is an integration that keeps running as your catalogue and order volume grow.
We also help sellers decide what should be automated first. For many, accurate inventory and order import deliver the quickest return, with listing management and financial reconciliation following.
What We Deliver
Order Import
Bring Amazon orders into your ERP or CRM with customer, items, taxes and shipping details.
Inventory Sync
Push stock levels from your system to Amazon to reduce overselling.
Price and Listing Updates
Update prices and listing data from a central catalogue.
Fulfilment Updates
Send shipment and tracking details back to Amazon.
Settlement and Fee Reports
Pull fees and payouts into accounting for reconciliation.
Multi-Marketplace Support
Manage several Amazon marketplaces and accounts together.
Key Benefits
Fewer Manual Tasks
Orders, stock and shipments flow automatically.
Fewer Oversells
Inventory is aligned across channels.
Cleaner Accounting
Fees, refunds and payouts reconcile properly.
Faster Fulfilment
Orders reach the warehouse immediately.
Scales With You
Handles more orders, SKUs and marketplaces.
Single View
One set of numbers across sales, stock and finance.
How It Works
Requirements
We define what data moves, when and why.
Connect & Map
We connect systems and map fields.
Test
We test with real scenarios and edge cases.
Launch & Support
We go live and monitor the integration.
Real-World Use Cases
Orders into the ERP
New Amazon orders create sales orders in the ERP for picking and invoicing.
Stock accuracy
Warehouse stock changes update Amazon quantities automatically.
Accounting reconciliation
Fees, refunds and payouts are matched in the accounting system.
Customer follow-up
Repeat buyers and support cases are recorded in the CRM, in line with Amazon's data rules.
Common Challenges We Solve
Overselling Across Channels
Shared inventory updates after every sale.
FBA and Merchant Fulfilment Together
Order flows are designed per fulfilment type.
API Limits and Failures
Queues, retries and logging keep sync dependable.
Fee and Payout Matching
Settlement data is mapped to accounting entries.
Why Choose Xirgosoft
- Accurate, automatic data flow between systems
- Fewer manual entries and fewer errors
- Tested against real scenarios
- Monitoring and support after launch
Our Process
- DiscoveryWe understand your business, workflows and goals.
- Planning & DesignWe define the solution, integrations and timeline.
- Build & IntegrateWe develop, configure, migrate data and test thoroughly.
- Launch & SupportWe go live, train your team and provide ongoing support.
Technologies & Platforms
Who This Is For
- Amazon sellers using an ERP or accounting system
- Multi-channel retailers and brands
- Distributors selling through marketplaces
- Teams with growing order volume
- Businesses moving from spreadsheets to automation
What Is Included
- Process and system review
- Selling Partner API authorisation
- Order, inventory and shipment sync
- Fee and settlement reporting
- Testing on real orders
- Documentation and support
Frequently Asked Questions
Which Amazon API do you use?
We use the Selling Partner API, which is Amazon's current interface for orders, inventory, listings and reports.
Do you support FBA and merchant-fulfilled orders?
Yes. We handle both, and the design depends on how you fulfil orders.
Do we need to authorise the app?
Yes. The seller authorises the integration from their Seller Central account, and we guide you through it.
Are there Amazon data restrictions?
Yes. Amazon limits how customer data may be stored and used. We design to respect those rules, and you should review them for your own use case.
Can you integrate several marketplaces?
Yes. Multiple marketplaces and regions can be handled in one integration.
Can you integrate Amazon with Odoo or Dynamics 365?
Yes. We implement and integrate both, and we can design the ERP and the marketplace connection together.
Can listings be created from our system?
Yes. Listing creation and updates can be driven from a central catalogue, subject to Amazon's category requirements.
Related Services
Connect Amazon to your back office.
Talk to our experts today for a free consultation and quote.