Workflows and Approvals with Power Automate
Microsoft Power Automate connects hundreds of apps and services and automates approvals, notifications and data movement.
Xirgosoft designs and builds Power Automate cloud and desktop flows for Microsoft 365, Dynamics 365, SharePoint and third-party systems.
You save time and reduce errors without heavy custom development.
Workflows That Run Themselves
Microsoft Power Automate lets you connect applications and automate the steps between them. When a form is submitted, a lead arrives or a file is uploaded, a flow can create records, send messages, request approvals and update other systems without anyone doing it by hand.
We build cloud flows that run on triggers or schedules and desktop flows that automate applications without an API. Typical projects include approval workflows for leave, expenses and purchase requests, lead notifications in Microsoft Teams, document routing in SharePoint, syncing data between a CRM and spreadsheets and nightly report generation. For systems without a ready-made connector, we create custom connectors to your own APIs.
We design flows to be reliable, not just clever. That means error handling, retries, clear naming, run history review and ownership by a team rather than one person's account. We organise flows into solutions and environments, apply data-loss-prevention policies where your tenant uses them and advise on licensing so costs are predictable.
If a process is too complex or high-volume for a low-code tool, we will recommend custom development instead. Power Automate is best used where its speed of delivery is an advantage.
What We Deliver
Cloud Flows
Automated workflows across Microsoft 365 and other apps.
Approval Workflows
Requests routed to the right people with tracking.
Desktop Flows
Automate legacy and desktop applications.
Custom Connectors
Connect your own APIs and CRM.
Dataverse & SharePoint
Store and manage flow data securely.
Governance & Support
Monitoring, permissions and maintenance.
Key Benefits
Fast to Deliver
Low-code building gets useful automations running quickly.
Microsoft 365 Integration
Works naturally with Teams, Outlook, SharePoint and Excel.
Hundreds of Connectors
Connect popular cloud apps, and build custom connectors for your APIs.
Approvals Built In
Route requests to the right people and keep a record.
Desktop and Cloud Automation
Automate both web services and legacy desktop applications.
Governed and Monitored
Environments, policies and run history support control.
How It Works
Process Discovery
We find tasks worth automating and measure them.
Design & Build
We design the workflow and build the automation.
Test & Deploy
We test with real data and roll out safely.
Monitor & Improve
We monitor runs and refine over time.
Real-World Use Cases
Leave and Expense Approval
Submit, approve and record requests automatically.
Lead Notifications
Alert the right owner in Teams when a lead arrives.
Document Routing
File and route documents with approvals.
Common Challenges We Solve
Manual Approvals by Email
We replace email chains with structured approvals that are tracked and reported.
Flows Owned by One Person
We use solutions and shared ownership so automations survive staff changes.
Licence Surprises
We review which connectors and plans your flows require before building.
Failures Nobody Notices
We add error handling and alerts so problems are caught quickly.
Why Choose Xirgosoft
- Focus on tasks that save real time
- Reliable, monitored automations
- Clear logging and error handling
- Support and improvement after launch
Our Process
- DiscoveryWe understand your business, workflows and goals.
- Planning & DesignWe define the solution, integrations and timeline.
- Build & IntegrateWe develop, configure, migrate data and test thoroughly.
- Launch & SupportWe go live, train your team and provide ongoing support.
Technologies & Platforms
Who This Is For
- Organisations using Microsoft 365
- Teams needing approval workflows
- Businesses wanting quick, low-code automation
- IT teams standardising automation governance
- Companies connecting CRM data to Teams and Excel
What Is Included
- Process review and flow design
- Cloud and desktop flow development
- Custom connector development where needed
- Error handling and monitoring
- Solution packaging and documentation
- Training and support
Frequently Asked Questions
Do we need Microsoft 365?
Many flows use Microsoft 365 services, though Power Automate also connects to many other apps.
Power Automate or custom code?
Power Automate is faster for standard workflows. Custom code suits complex or high-volume needs.
Can it connect to our CRM?
Yes, through built-in connectors or custom connectors to your APIs.
Can you support flows after launch?
Yes. We monitor, fix and extend flows.
Do flows run when our computers are off?
Cloud flows run in Microsoft's cloud without your computer. Desktop flows need a machine, either attended or unattended.
How do you manage who can create flows?
With environments, data policies and sharing rules agreed with your administrator.
What licences do we need?
It depends on connectors and usage. We review requirements before building so costs are clear.
Can flows call our own APIs?
Yes, through custom connectors or HTTP actions, with proper authentication.
Automate with Power Automate.
Talk to our experts today for a free consultation and quote.