Sync Gmail and Calendar to Stay Organized Effortlessly
Most of your customer communication happens in Gmail and Google Calendar. Without integration, important emails and meetings never make it into the CRM.
We integrate Google Workspace with vTiger CRM so emails, contacts and calendar events sync automatically, giving your team a complete customer view.
We use Google's official APIs with secure OAuth sign-in, so each user connects their own account and only authorized data is synchronized.
Gmail, Calendar and Contacts Working With Your CRM
For most sales and support work, the real customer conversation happens in Gmail and Google Calendar. If those never reach the CRM, records look empty, managers cannot see what was promised and new team members start without context. Syncing Google Workspace with vTiger fills that gap without asking people to change how they work.
We integrate using Google's official APIs and OAuth sign-in. Each user connects their own account and chooses what is synchronised, so only relevant data reaches the CRM. Emails with known contacts are linked to the right lead, contact, deal or ticket; calendar events sync both ways, so a meeting booked in Calendar appears on the related records and changes in either system are mirrored; contacts stay aligned between Google and the CRM.
Privacy and rules are built in. Sync can be limited by label, by whether the sender or recipient exists in the CRM, or by user, which keeps personal email out of the system. Drive links can be attached to records so proposals and contracts stay accessible from the deal, and Google sign-in can be offered for CRM login to simplify access.
Google treats access to email data as sensitive, so we handle consent screens, scopes and verification requirements correctly for your setup, whether you are a Workspace organisation approving the app for your domain or a team connecting individually. We test with real mailboxes before launch.
What We Deliver
Everything included in this service, from the first scoping call through to launch and support.
Gmail Sync
Link Gmail conversations to the right CRM contacts and deals.
Calendar Sync
Two-way sync of meetings and events with CRM calendars.
Contact Sync
Keep Google Contacts and CRM contacts consistent.
Email Tracking
Know when customers open your emails.
Drive Attachments
Attach Google Drive files to CRM records.
Single Sign-On
Let users log in to the CRM with Google accounts.
Key Benefits
What this means for your business once it is live.
Email History on Every Record
Conversations with customers appear on the right lead, deal or ticket.
Two-Way Calendar Sync
Meetings and reminders stay consistent in both systems.
Contact Alignment
Reduce duplicates and out-of-date details.
Privacy Controls
Limit sync by label, contact match or user.
Drive Links on Records
Keep proposals and documents tied to deals.
Google Sign-In
Offer single sign-on for CRM users.
How It Works
Connect Google Accounts
Users sign in with Google through secure OAuth.
Configure Sync Rules
Choose which emails, contacts and calendars are synchronized.
Automatic Sync
Emails, events and contacts sync in the background.
Work as Usual
Your team keeps using Gmail while the CRM stays up to date.
Real-World Use Cases
Email History on Deals
A rep emails a prospect from Gmail and the conversation appears on the deal in vTiger automatically.
Meeting Scheduling
Meetings booked in Google Calendar appear on CRM records and remind the right users.
Shared Documents
Proposals stored in Google Drive are linked to the related opportunity.
Common Challenges We Solve
Empty CRM Timelines
Automatic email logging gives managers and colleagues the full conversation.
Double Entry of Meetings
Calendar sync removes manual copying between systems.
Personal Email Concerns
Rules ensure only relevant business email is synchronised.
Google Consent and Scopes
We configure OAuth consent and scopes correctly for your organisation.
Why Choose Xirgosoft
- Complete communication history without manual work
- No double entry between Gmail and CRM
- Never miss a scheduled meeting
- Faster, smoother daily workflows
Technologies & Platforms
Who This Is For
- Teams using Google Workspace for email and calendar
- Sales reps who live in Gmail
- Managers wanting full activity history in the CRM
- Support teams sharing mailboxes and meetings
- Companies wanting Google single sign-on
What Is Included
- OAuth and API configuration
- Gmail, Calendar and Contacts sync
- Sync rules and privacy filters
- Drive link integration
- Single sign-on setup if required
- Testing, training and support
Frequently Asked Questions
Will personal emails be synced?
No. Sync rules can be limited to emails with known CRM contacts or specific labels.
Is two-way calendar sync supported?
Yes. Events created in either system appear in the other.
Can we log in to vTiger with Google?
Yes. We can enable Google single sign-on.
Does it work with free Gmail accounts?
It works best with Google Workspace business accounts, but personal accounts can also be connected.
Do users have to install anything?
No. Users sign in with Google and approve access once, and sync then runs in the background.
How do you avoid syncing personal emails?
Rules limit sync to known CRM contacts, chosen labels or specific users.
Can contacts sync both ways?
Yes, with matching rules to prevent duplicates and conflicts.
Do you handle Google's verification requirements?
Yes. We configure consent screens and scopes correctly and advise if verification is needed.
Sync Google Workspace with your vTiger CRM.
Talk to our experts today for a free consultation and quote.